AO Summer School 2016
University Accommodations


The 17th Annual Summer School on Adaptive Optics will once again be held on the beautiful University of California, Santa Cruz campus. We encourage all participants to stay on campus in the student apartments while you attend the daily presentations.

Check-in

The campus Conference Office will provide the following guest registration services at check-in: room keys, designated Dining Hall, Meal Cards /Wristbands, Parking permits (if required). Hours: 7:00 am to 8:00 pm.

Lodging on Campus

Add to Existing: Rates are based on minimum of a 3 night stay and a minimum of 30 participants. Groups that fall short of these requirements may be subject to a $5.00-$10.00 surcharge per each attendee who falls below the 85% number of contracted attendees. Commuters (participants not housed on campus) will be charged a Commuter Fee.

Room assignment forms will be included in your conference planning packet to assist your final roommate and room assignments. Please be sure and input the room assignment information provided and any last minute updates to the on-line rooming list form. (refer to the form directions included in your housing packet). Rooming list received after the 14 day deadline will be charged $75.00 per every day the rooming list is late. Any room changes after the 14-day deadline may result in a charge of ten dollar ($10.00) per change. Conference Services cannot guarantee accommodations for room changes made after the 14-day deadline.

Any cancellations or no shows made less than 48 hours prior to contracted arrival will be charged one night room and board rate, provided the 85% minimum guarantee has been met. Any cancellations that fall below the 85% contracted room nights will be charged the full conference rates for the nights reflected on the contract.

Lodging Off-campus

(Only Faculty/Staff, Industry/Educational Participants & Invited Lecturers are eligible to stay off-campus.)

• If you are considering staying off-campus, please go to Lodging & Directions for several recommended hotels.
• If choosing to stay off-campus, you must still check-in at the Conference Center. You will receive your parking permit and your meal tickets for the week if you purchased them during registration. On-campus parking is extremely limited and a parking permit IS required for all vehicles. Arrive early to avoid frustration and a possible parking ticket.

Parking On-campus

All vehicles parked on campus require a permit at ALL times. Participants with vehicles will receive a parking permit upon check-in. (For participants staying on-campus, the cost of the permit is included in your lodging costs. For participants staying off-campus, the cost is $35. Be sure to request a permit when you register.) Parking for conferences is limited to specific lots and may not be near the lecture hall. We encourage all participants to carpool or take commuter shuttles whenever possible. Participants who do not park in designated parking areas will receive a parking ticket. Payment of parking tickets is the responsibility of the participant.

Meals

The room and board rate includes three meals per day (for most groups), served in a dining hall shared with other groups of varying ages. Meals begin with dinner on arrival day and end with lunch on departure day.

Meal Scheduled Times: It is important that your guests arrive at the beginning of the group’s assigned dining time as listed below. BREAKFAST: 8:00 am LUNCH: 1:00 pm DINNER: 6:00 pm

Requested exceptions to the meal service time must be approved in advance by your Conference Coordinator and are subject to dining hall availability. Your Conference Services Coordinator will notify you in advance if changes to your dining hall assignments or dining schedule are required. The maximum time allowed for each meal service is 45 minutes.

Replacement meal cards are $35 and are the responsibility of the participant.

Check Out

Please make sure to check out before 1:00 PM on your scheduled check out date.

Keys and meal cards must be returned to the Conference Office upon departure. For security reasons, lost keys/meal cards should be reported to Conference Services immediately. Organizations will be billed for missing keys or meal cards at the following rates:

  • Room Key . . . . . . . . . . . . . . . . $75
  • Meal Card/Wristband . . . . . . . . $35