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CfAO Fall Science & Education Retreat 2008

See Pictures from the Fall Retreat...and if you have some to share contact us!

Presentations

2008 Fall Retreat Participant List

Fall Retreat Agenda

 

REIMBURSEMENT INFORMATION

CfAO Post Travel Expense Form & Instructions (pdf)

204 Form & Instructions (pdf)

Required for all CfAO Members who wish to be reimbursed for travel expenses:

  • You must always fill out and SIGN a POST TRAVEL EXPENSE FORM.

  • If you have not previously been reimbursed by UC Santa Cruz, have changed your mailing address, or are not a US citizen, you MUST fill out a 204 FORM. This form allows the accounting system to cut a check to you. If you are in doubt, fill it out.

  • Resident Aliens (holders of Green Cards): You MUST attach a copy of your Green Card.

  • Foreign Visitors (holders of B-1, B-2, WB, WT, J-1, F-1 and H1B Visas) - Additional Requirements:
    • Copy of your I-94 record and a copy of the signature page of your passport is required.
    • A CERTIFICATION OF ACADEMIC ACTIVITY form is required for B-1, B-2, WB and WT visas.

  • We will reimburse you for your travel costs. For those who are flying, we will reimburse the round trip airfare and the cost of ground transportation from the airport to the UCLA Conference Center.

  • Flight ticket reimbursement requirements: You must fly on a US carrier. You are expected to find the most inexpensive flight.

  • Personal vehicle reimbursement requirements: If you use your own car, you will be reimbursed at the rate of $0.585 per mile, not to exceed the cost of the equivalent value of air travel.

  • Reimbursement forms will also be available at the Retreat. Remember to include all original receipts when you turn in your reimbursement forms.

NO TRAVEL PACKAGE DEALS WILL BE ACCEPTED

YOU MUST PURCHASE AIRFARE, GROUND TRANSPORATION, HOTEL, ETC. SEPARATELY. Retain all required itemized receipts to submit with your travel reimbursement request.
  • Original itemized receipts are required for reimbursement of airfare, lodging, rental cars, etc.
  • Electronic receipts are acceptable as long as the detail provided is sufficient to substantiate the expense.
  • Reimbursement of ticket-less or e-ticket airfare expenses require that the traveler submit a copy of the e-receipt, a written receipt obtained at the airport, or a passenger receipt coupon showing the total charged and paid balance.
  • An original, itimized lodging receipt (folio) is required. If lodging is purchased via the web, include a copy of the e-receipt and the original folio you receive after your stay.
  • Photocopies of receipts are not an acceptable substitute for original receipts.

If you have questions, please contact the CfAO Main Office at cfao@ucolick.org or 831-459-5592.

 

General Information for CfAO Members and Researchers:

The CfAO Fall Retreat, will be held at the UCLA Conference Center at Lake Arrowhead, California from November 6th to 9th, 2008. It provides Center members and invitees a forum for sharing their current research results and activities, for planning collaborations, and for informal interactions. Topics on the agenda will be based on the Themes: Education, Extremely Large Telescopes, Extreme Adaptive Optics & Vision Science.

This year we have two special workshops before and after the main retreat sessions. They are open to all retreat attendees and may be selected when you register online.

Thursday, November 6           
CFAO  CAREER DEVELOPMENT SERIES
The CfAO is starting a new program aimed at preparing graduate students and postdoctoral researchers for their future careers and will consist of two sessions:

  • Project management:  An introduction to managing projects, including project planning, project tracking, risk management, and contingency management. Participants will work in small teams to develop a project plan and will get feedback to learn how well the project was planned. There will be two types of project scenarios to choose from: an astronomy or vision science research project, or an education project. Developed by Dave Palmer, Mike Fitzgerald, and Lisa Hunter.
  • Choosing a postdoc: A panel of 4-5 individuals will discuss how and why they chose their postdoc position, and will share their lessons learned. Moderated by Jason Porter, Assistant Professor, University of Houston.

For more details and FAQs go to: Career Development Series

Sunday and Monday, November 9 & 10
LASER TECHNOLOGY AND SYSTEMS FOR ASTRONOMY
The purpose of the workshop is to continue to foster information interchange between laser users and laser developers, to discuss the challenging problems or limitations in laser performance, and to create potential collaborations. For more details please see the Laser Workshop 2008.

DRAFT AGENDA for the Fall Retreat

DATE AND TIME:

  • Arrival: Thursday, 6 November:
    Room registration begins at 3 PM
    Poster Set-Up
    Late afternoon wine and beer reception
    Dinner and an evening session

  • Departure: Sunday, 9 November after lunch
    **Note: EAB Members stay for a working lunch meeting until about 3:00 PM.

REGISTRATION:
Registration is open through Thursday, October 2nd, 2008. Please register right away. This registration invitation and link is FOR YOU ONLY. Do not forward your link to anyone else; due to the mechanics of the system, their registration will override and eliminate yours. If you feel someone was omitted from the invitation list, please contact CfAO as soon as possible.


LOCATION & DRIVING DIRECTIONS:

UCLA Lake Arrowhead Conference Center

Driving Directions

AIRPORTS: You MUST fly with a US Carrier.
The closest airport is the Ontario Airport (ONT), a 90-minute drive to Lake Arrowhead. Southwest Airlines flies directly there from San Jose, Oakland, Los Angeles, Buffalo, NY and Houston, TX. You can see their flights at the following web address:

http://southwest.com/cgi-bin/buildItinerary2?ref=bktrvl_gn

An alternate airport is the Orange County Airport (SNA), a 2 to 2 1/2 hour drive to Lake Arrowhead.

GROUND TRANSPORTATION TO UCLA LAKE ARROWHEAD CONFERENCE CENTER

SHUTTLE SERVICE:
You can take the Super Shuttle to the UCLA Conference Center from the Ontario or Orange County Airports. If possible, please book your shuttle with others, as the cost is much less with each person that travels on the Shuttle. For example, the cost is $97 each way for the first person from Ontario Airport to the UCLA Conference Center, and $9 for each person thereafter. You will need to make a reservation at:

Website: http://www.supershuttle.com/

Phone Number: 1-800-258-3826

CAR RENTAL:
You may also drive to the UCLA Conference Center from the Airport. Please schedule your flight with another attendee so that you can share a ride. If you need assistance finding a carpool partner, please email the CfAO Main Office at cfao@ucolick.org for a list of other attendees in your area.

CAR INSURANCE FOR RENTAL CARS:

Car Rental Instructions for University of California academics and staff:
The University has negotiated car rental agreements (for UC staff & students only) with two car rental companies that include insurance. Decline any additional (LDW or CDW) insurance coverage. University agreements cover any damage sustained by the rental vehicle and provide increased liability coverage. In order to be covered you must identify yourself as a University employee and provide the applicable UC ID#. Below is a list of approved rental companies & UC ID#'s.

**Note: Only these agencies are approved for use by UC employees.

Car Rental Instructions for Non-University of California employees:
Check with your institution for their rental car rates and policies. Use your institution's rental car agreements if possible to ensure the best rates and coverage.

If your institution does not have a car rental agreement and you do not have personal insurance that covers car rentals, non-UC employees should accept Liability (LDW) and Collision (CDW) Damage Waiver insurance ONLY when renting a vehicle. Please note that car rental companies will offer you many different types of insurance, which you should decline. We can only reimburse for Liability and Collision insurance.

POSTERS:
Register to bring a poster. (Be sure to include the title.)

ROOMS:
You will be assigned a room in a 2-bedroom, 2-bath apartment.

SPOUSES/PARTNERS:
Please contact CfAO for availability.

LATE ARRIVALS:
The Main Lodge of the UCLA Conference Center closes at Midnight. *IMPORTANT: Please email the CfAO Main Office at cfao@ucolick.org and let us know if you will arrive after Midnight. Late arrivals need to be noted on the rooming list so that a key and directions to your room can be provided. If you have notified us about your late arrival, your key and conference center map will be waiting for you in an envelope located to the right of the Main Lodge front door, in a black mailbox.

 

 

 

 

 

 

General Information for Non-CfAO Members/Industrial Participants:


The Center for Adaptive Optics will hold its 9th annual Science and Technology Retreat from Thursday evening, November 6, through Sunday lunch, November 9, 2008 at the UCLA Conference Center in Lake Arrowhead, California. This year's program will feature a variety of sessions of potential interest to industry and government participants in the areas of astronomy, vision science and other applications of Adaptive Optics.

This year we have two special workshops occurring just before and after the main retreat sessions. They are open to all retreat attendees and may be selected when you register online.

Thursday, November 6           
CFAO  CAREER DEVELOPMENT SERIES
The CfAO is starting a new program aimed at preparing graduate students and postdoctoral researchers for their future careers and will consist of two sessions:

  • Project management:  An introduction to managing projects, including project planning, project tracking, risk management, and contingency management. Participants will work in small teams to develop a project plan and will get feedback to learn how well the project was planned. There will be two types of project scenarios to choose from: an astronomy or vision science research project, or an education project. Developed by Dave Palmer, Mike Fitzgerald, and Lisa Hunter.
  • Choosing a postdoc: A panel of 4-5 individuals will discuss how and why they chose their postdoc position, and will share their lessons learned. Moderated by Jason Porter, Assistant Professor, University of Houston.

For more details and FAQs go to: Career Development Series

Sunday and Monday, November 9 & 10
LASER TECHNOLOGY AND SYSTEMS FOR ASTRONOMY
The purpose of the workshop is to continue to foster information interchange between laser users and laser developers, to discuss the challenging problems or limitations in laser performance, and to create potential collaborations. For more details please see the Laser Workshop 2008.

DRAFT AGENDA for the Fall Retreat

Logistical details are provided below for area lodging and transportation.


NOTE:
Industry participants are required to find lodging other than the Conference Center. (See area lodging below.) If rooms become available at the Center, Industry participants will be contacted with the option to stay at the Conference Center. Meals are provided by CfAO.

LOCATION & DRIVING DIRECTIONS:

UCLA Lake Arrowhead Conference Center

Driving Directions

AREA LODGING:
Lake Arrowhead Chamber of Commerce


Lake Arrowhead Resort
Highly Recommended

Reservations: 1-909-336-1511

Saddleback Inn
1-800-858-3334

Arrowhead Tree Top Lodge
1-800-358-8733

AIRPORTS:

The closest airport is the Ontario Airport (ONT), a 90 minute drive from Lake Arrowhead. Southwest Airlines flies directly there from San Jose, Oakland, Los Angeles, Buffalo, NY and Houston, TX. You can see their flights at the following web address:

http://southwest.com/cgi-bin/buildItinerary2?ref=bktrvl_gn

An alternate Airport is the Orange County Airport (SNA), a 2 to 2 1/2 hour drive from Lake Arrowhead.

GROUND TRANSPORTATION TO UCLA CONFERENCE CENTER

SHUTTLE SERVICE:
You can take the Super Shuttle to the UCLA Conference Center from the Ontario or Orange County Airports. You will need to make a reservation at:

http://www.supershuttle.com/

CAR RENTAL:
You may also drive to the UCLA Conference Center from the Airport.


If you have questions, please contact the CfAO Main Office at cfao@ucolick.org or 831-459-5592.

 

Last Modified: Jan 7, 2009 

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