Summer School on Adaptive Optics 2007
Travel Information

USA-Only Grads, Postdocs & Invited Speakers: Important Reimbursement Information

Travel Reimbursement Form

204 Form

UCSC Campus Map

Driving Directions & Maps to UC Santa Cruz

From the San Francisco Airport

Distance from the San Francisco Airport to Santa Cruz: about 66 miles
Highway 101 South, towards San Jose
Highway 880 South, which will change its name to Highway 17. The road will become a mountain freeway.
Highway 17 ends in Santa Cruz
When you reach Santa Cruz, continue on Highway 1, following the signs to Half Moon Bay. Highway 1 will no longer be a freeway, but will become a city street as you take a right turn onto Mission Street.
Turn right onto Bay (Look for MacDonald's on the left. The next right turn will be Bay)
Follow Bay to the entrance of campus at High Street. Enter the campus.

From the San Jose Airport

Distance from San Jose Airport to Santa Cruz: about 35 miles
Highway 880 South, which will change its name to Highway 17. The road will become a mountain freeway.
Highway 17 ends in Santa Cruz
Take Highway 1 North, towards Half Moon Bay, and continue to follow the signs that say, "Highway 1".
Highway 1 will no longer be a freeway, but will become a city street as you take a right turn onto Mission Street.
Turn right onto Bay (Look for MacDonald's on the left. The next right turn will be Bay)

Driving Directions to the Crown Merrill Apartments

On-Campus Map Available Here

From the Campus Entrance: Bay Street changes its name to Coolidge Drive. Stay on Coolidge, which becomes McLaughlin Drive.
Turn Right onto Chinquapin towards the Crown/Merrill Apartments.
At the 1st stop sign, turn Right, and bear to the right. Park your car in the metered spaces, if available
Walk towards the Crown College walkway entrance
Walk straight past the water fountain and veer right
There are a few stairs and then you will see a big green sign "UCSC Conference Service"

Check in at the UCSC Conference Service

To drive to the Crown/Merrill Apartments, go back to Chinquapin and turn Right. Turn Right into the next parking lot and park your car.

Directions to the Crown Library Conference Office

From the apartments-
Walk down the stairs between Crown Merrill Community Room and Apartment Bldg. 3
Keep walking towards bldg. 7 and continue down to the parking lot
Make a left turn into another parking lot and you'll see a sign "Crown Conference Services"
Follow that sign and go up the hill
Walk into the Crown College walkway entrance
Walk straight past the water fountain and veer right
There are a few stairs and then you will see a big green sign "UCSC Conference Service"

Walking Maps

Housing & Dining Map

Apartments to CfAO / Labs Walking Map

 

Airport Transportation

Call the Santa Cruz Airporter at 800-497-4997 to make shuttle transportation arrangements from either the San Francisco Airport or the San Jose Airport. YOU WILL NEED TO MAKE RESERVATIONS AHEAD OF TIME! Advanced rountrip reservations are required. The cost is non-refundable and must be prepaid with a credit card. Mention that you are attending a conference at UCSC and would like the conference rate: $90 roundtrip from San Francisco Airport ($50 one-way), and $70 roundtrip from San Jose Airport ($40 one-way). Let them know that you would like to be dropped off at the Crown Merrill Apartments. PLEASE NOTE: You must specifically request that your return pick up from UCSC to the airport be at the Crown/Merrill Apartments. Otherwise, the regular Airporter pick up is at the Baytree Bookstore.

Reimbursement Information for USA-Only Grads, Postdocs & Invited Speakers

We will reimburse you for your travel costs. For those flying: we will reimburse round trip airfare within the USA and the cost of ground transportation from the airport to Santa Cruz. Participants who are not car-pooling should take the Airport Shuttle (see description of Airport Shuttle above). For those driving: we will reimburse 48.5 cents per mile, up to the cost of airfare.

Flight ticket reimbursement requirements: No international tickets will be reimbursed, except by prior approval from cfao@ucolick.org. You must fly on a US carrier. You are expected to find the most inexpensive flight.

Ground transportation reimbursement requirements: You will not be reimbursed for car rental expenses unless you carpool with at least 2 additional people to share the expense. Please see "Airport Transportation" below for details on the approved airport shuttle service.

Car travel reimbursement requirements: Car travel is reimbursed at the rate of $0.485 per mile, not to exceed the cost of same distance air travel.

Reimbursement forms will be included in your Summer School on AO information packet, to be picked up when you check in at the Conference Offices in the Crown College Library. Remember to include all original receipts when you turn in your reimbursement forms. Tuesday, August 7th & Wednesday, August 8th, we will have someone available to answer any questions you may have. Please take advantage of this opportunity.

NO TRAVEL PACKAGE DEALS WILL BE ACCEPTED

• Itemized receipts are required for reimbursement of airfare, lodging, rental cars, etc.
• Electronic receipts are acceptable as long as the detail provided is sufficient to substantiate the expense.
• Reimbursement of ticket-less or e-ticket airfare expenses require that the traveler submit a copy of the itinerary, a written receipt obtained at the airport, or a passenger receipt coupon.
• A detailed lodging receipt (folio) must show itemized expenses in order to ensure that valid expenses are reimbursed. If lodging is purchased via the web, include supporting documentation obtained at the time of purchase.
• Photocopies of receipts are not an acceptable substitute for original receipts.

Travel Reimbursement Form

204 Form

Further Questions?

Contact: CFAO at cfao@ucolick.org or phone (831)459-5592
Contact: Scott Severson, Summer School Director, at severson@ucolick.org
Web Site: http://cfao.ucolick.org/